Sierra Bible Camp Board Meeting Minutes

December 4, 2004

Board Members Present: George Schroeder, Walter Evans, Jack Ferguson, Paul Covey, Jay Pitts,

Mike Vincelli, Misha Evans, Mark Kiser, Mike Truitt, Doug Hamilton,

David Bryan

Board Members Absent: None

I. The Opening Prayer was led by Mark Kiser at 10:08 A.M.

II. Jack Ferguson read the minutes of the September meeting.

Page 3 Item 4 should read, Walt read a letter of complaint dealing with the handling of persons arriving prior to 1:00 P.M. arrival time. Page 4 Item 8 should read, The next camp meeting will be December 4, 2004 at 10:00 A.M. The minutes will stand as corrected.

III. Treasurers’ Report: George Schroeder

1. Money in Savings: 38,902.02

2. Money in Checking: 2,025.39

Total: 40,927.41

There was discussion on camp fees. We need to educate the congregations on the camp fees. Mark Kiser made a motion to inform the camps on the camp fees, Doug Hamilton seconded the motion. All were in favor.

IV. Discussion of Old Business:

1. Confirmation of the 2005 camp dates tabled for the time being.

2. Walt gave an update on the drainage problem on the south side of the dining hall. It was mentioned that this might be a good time to install the new drinking fountains and tie them into the drain so that there is no standing water.

3. Walt gave an update and recommendation on the leach field in the girl’s cabin area. Randy has not fixed the pumps yet. We received a bid of $500 to resurface the leach field.

V. New Business.

1. There are four people interested in the camp caretakers’ position. Paul Covey made a motion to form a standing committee for hiring a caretaker. Jay Pitts seconded the motion, and all are in favor. For the committee the following persons were nominated: Walt Evans nominated by Paul Covey, Jay Pitts nominated by David Bryan, Mike Vincelli nominated by Misha Evans. All are in favor.

2. It was decided that we might not need to have a Building and Grounds committee meeting at the camp this spring.

3. Misha Evans submitted a letter of resignation from the Sierra Bible Camp Board of Trustees. Walt would like to appoint Dave Evans to the position that Misha is vacating. Walt has talked with him and he is willing to serve out Misha’s term. All are in favor.

4. Pool repair project funds. This amount should show on the budget. It will cost approximately $40,000-50,000 to do this project. Paul Covey would like to set a date and go for it.

5. Paul Covey read a drafted letter. There was quite a bit of discussion on the letter. Mike Vincelli feels that we should not send the letter as written. Mike would also like to authorize up to $1,000 to have a lawyer provide proper wording. Doug Hamilton suggests making it a suggestion. Jay Pitts mentions that we are setting ourselves up by setting guidelines. Jay noted that if Paul would send it to him he would have his attorney look at it. Mike Truitt notes that camp will be hard to staff as written. Mark Kiser comments that we provide a safe location, send congregations suggestions/guidelines for congregations to provide a safe staff. It is your responsibility to provide a safe camp for the campers. Paul suggests that professional letters be sent.

6. Wood at the camp. Mike Vincelli let us know that there are five dead pines that need to be salvaged at the camp. Walt has got permission to give away wood at the camp.

7. Jay Pitts asked about the Opening Weekend menu. He would like to change it. He would also like to know how many people would be coming to camp opening.

8. Mike Vincelli let us know that the two pool ladders need to be replaced. New ladders are $170 each. George Schroeder said it is OK to get them. The donated golf cart is in need of new batteries. We need six, 6-volt batteries. The Batteries are $67 each. We also need a good solid state charger to charge the batteries. The cost for the charger is $260. The total is $662. OK to purchase all. The toaster is in need of a switch, cost for a new switch is $42, and Mike will get it.

9. David Bryan would like to get permission for his wife to feminize the girl’s shower/bathroom. The Roseville congregation will finance this project. He would also like to modify the electrical systems in the cabins, Use motion sensors for the lights to save money. Install GFIC’s in place of the regular receptacles. Will test motion sensors in two of the boy’s cabins.

VI. Open Discussion.

1. Mark Kiser would like to thank the Board for raising the caretakers pay and wants to keep raising it to bring it up to what is right.

2. Doug Hamilton said that it was an experience being the caretaker. The Board needs to re-enforce the 1:00 PM check-in time. People should not be parking in the roadway, it needs to remain clear. Some camps (Central Sac) wore ID tags. Visitors also wore tags. David Swift is confined to bed all of the time. He is in constant pain and is on morphine. Joy does not feel he will make it till Christmas. Misha suggest that we send flowers.

3. Mike Vincelli notes that great things are being done at camp and that the USFS likes the camp.

4. Keith Alton thanked the Board for the invitation to come to the meeting.

5. David Bryan says that there are high decibels coming from other camps. Would like to know who to report it to. Also would like to know if there is a way to rope off the boy’s area? No, it would become a safety issue.

6. Jay Pitts would like to redo the stage in the campfire area. He would use Trex and it would be sixteen feet by twenty-four feet. Would like to get permission to do it. Will have more information at the April meeting.

7. Doug Hamilton noted that there should be no driving in the cabin areas.

VII. George Schroeder made a motion to adjourn the meeting. The motion to adjourn was seconded by Walt Evans. Closing Prayer by Mike Truitt at 2:30 PM.

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