April 1, 2006
Board Members Present: Walter Evans, Jack Ferguson, Jay Pitts, Ray Lawson,
Mike Vincelli, Mike Truitt, Paul Covey, Mark Kiser Doug Hamilton
II. Jack Ferguson read the minutes of the December meeting.
The minutes are accepted as read.
Walt at this time gave an update on Beverly Schroeder. He also notified the Board that he appointed Jay Pitts as interim treasurer. Jay Pitts, and Larry McCollum have signed the bank account signature card. Walt requests that Jay continue on as treasurer until the September meeting when new corporate officers are elected. Jay has agreed to cover the upcoming camping season.
III. Treasurers’ Report: Jay Pitts
2. Money in Checking: 9,080.00
Total: 41,113.23
Paul Covey made a comment that when motions are made they need to be voted on. Walt made the comment that the appointment of a vacant position is covered by the bylaws. Ray Lawson recommends that Jay stay in the Treasurer’s position.
IV. Discussion of Old Business:
1. Jay gave an update on the cost of the umbrella policy for the board of trustees. Jay will need to know how many campers we will have this year. Mike Vincelli asked Jay if there has been any onsite visits. No visits. Our insurance has been lowered $1100.00. Jay is changing savings accounts to make more interest. Jay has notified the camp suppliers of an address change. Jay does not know how much is in the pool fund at this time. There is $2600.00 in George’s memorial fund. Jay will update and send out camp director contracts.
2. Mike Vincelli gave an update on the pool project. He informed us that the pool contractor from Nevada has died. His two sons have split the business. One is in business in Chico, but he is too busy to do the work. The other son, Ron Jr. is in Nevada and is interested in the job, but is not licensed in California. He is working on getting his CA license. He will look at the job in May or later. Mike has the availability of a pool heater for free. The new pool cover is at the camp. Dave Evans makes a motion that we get the heater and plumb for the pool heater. Jay Pitts seconds the motion. All are in favor. We will need a separate propane tank for the heater. Mike has told us that he has purchased all of the pool supplies for the 2006 season.
3. The USFS has said that they will send someone to the camp regarding the big pine tree once the snow is gone.
4. We are still planning to install new floor covering in the caretaker’s cabin as soon as we can gain access. At present there is about four feet of snow on the ground.
5. Walt does not recall assigning sports equipment to be brought to camp, but there is a lot of duplication. Tether balls and ropes go quickly. Mike Vincelli has agreed to bring two volleyballs, and chain nets for the basketball courts. Jay will bring an air pump for the balls, five bats, and a bucket of softballs. Walt will bring four tetherballs. Misha will post this info on the SBC website. Please mark all equipment with SBCamp
6. Mike Vincelli has put together a beginning plan for a Ten-Year Plan. He is asking for input. Mike also informs us that James Pass of the USFS will start the tree-thinning project this summer most likely after the camping season is over. They will most likely leave a scenic barrier on the north side of the entry road. The forest service wants to walk the water line down and mark it. They want to hand thin this area to prevent damage to the line.
7. Lodi camp date, Lodi is unable to combine camps with Palo Alto. Central, limited response for August.
V. New Business.
1. Alice and Gerry would like a new queen size mattress and box spring for the cabin. Walt authorized it Jay will pick up a mid range mattress, max cost $500.00, Jay will also take it to camp. Alice is also seeking a used thread mill. If someone knows of one let her know. You might also ask your congregation to see if someone has one they might want to donate.
2. Walt let us know that, he and Keith Crummer have had two conversations regarding contacting Lois Charlton. She has handled land exchanges for the USFS in the past. She will let Walt know when she can meet. There is an article in the paper stating that the USFS is selling off land that they do not plan to use. Mike Vincelli notes that we need to pursue this. He is willing to go with Walt and listen. Jay Pitts is also willing to go and listen.
3. We need to do a walk through before work weekend and decide if there are any maintenance issues that have to be taken care of. Mike Vincelli has two new laundry tubs at the camp. He would also like to grind out the old stumps. Do we want to rent one or get someone to do it for us? The building and grounds committee will talk about it.
4. Walt asked about the possibility of setting up a memorial fund in George’s name.
5. Jay asked about purchasing three large (36”) barbecues’ for the camp. They would use 5-7 gallon propane tanks. The cost for 3 would be $1,000, 2 would be $750, and 1 would be $350. Would like to ask the individual camps to help buy. Will buy two for the camp.
6. Jay has building structural hangers, He will bring them to camp as needed.
7. Jay brought up RV parking for the camp. It would cost $1000.00. Some people have indicated that they would donate funds for this project.
8. Walt read a contract from Norried’s Painting for painting the dining hall. It was approved and signed.
9. Jay wanted to know if we want him to bring sand to the camp, wait and look at it first. We do need road base though.
VI. Open Discussion.
1. Walt wants to paint the exterior of the dining hall and the pump house on workday.
2. Doug Hamilton has agreed to be project manager for opening weekend. He will also furnish an updated kitchen checklist. Doug also reminded us that we need to buy stamps from the post office in Canyondam in order to try and keep the post office open. Encourage people to buy from them.
3. Paul asked about the trash compactor. Mark tells us that they have vertical and horizontal styles. There is a real liability issue with these types of compactors though. There is a possibility of getting a donation of one.
4. Ray Lawson asked about new beds for the staff sleeping quarters. Will post on the website.
5. Jack Ferguson asked if we would be interested in a used two door commercial freezer that was used at a 7-11 store. No we are not interested in one.
6. Paul Covey would like someone to donate a chest style freezer.
7. Jay Pitts would like to know if the pool fund should be separate fund. No
8. Walt made a motion to adjourn the meeting, Mark Kiser seconded the motion. All are in favor of adjourning.
VII. Closing Prayer by Mike Truitt at 12:38 PM.